Job descriptions for coordinators: (which are also listed on the volunteer form):

• Workshop coordinator: Recruit workshop leaders, arrange workshop schedule in conjunction with other coordinators, confirm workshop leaders, request workshop descriptions and send to program creator and webmaster, assist in choosing workshop locations at event, greet workshop leaders at event, follow-up with workshop leaders post-event.
• Author coordinator: Recruit authors for signings, arrange signing schedule in conjunction with other coordinators, confirm signings, request book list and blurb and send to webmaster, assist in choosing author signing location at event, greet authors at event, follow-up with authors post-event.
• Ritual coordinator: Recruit ritual leaders, arrange ritual schedule in conjunction with other coordinators, confirm ritual leaders, recruit covens to set up altar displays at the event and direct them to their space at the event, request ritual descriptions and send to program creator, webmaster, and PR coordinator, assist in choosing ritual locations at event, greet ritual leaders at event, follow-up with leaders post-event.
• Volunteer coordinator: Recruit volunteers for all necessary positions, including: booth staffing, set-up, clean-up, and security, recommend promotions to assistant coordinator, keep a list of volunteers who sign up at fundraisers or through website, email one month prior to event to invite them to sign up to work at the event on the website, maintain event staff schedule and send updates to webmaster.
• Pre-Event Staffing Committee: help make posters, signs and banners for the event; assist with fundraising activities when needed.
• Entrance booth coordinator: Assist in choosing main booth location, set-up and decorate booth, arrange and monitor raffle items, train and manage booth staff, train greeter, monitor cash, sell raffle tickets, buttons, bumper stickers, and any other items offered for sale, direct or accept charity donations, send out roving raffle ticket seller, call other coordinators on walkie-talkie as needed, clean-up booth at end of event.
• Children's activities coordinator: Recruit activity leaders and children's volunteers, schedule activities, acquire supplies, send schedule to program creator and webmaster, monitor children's area, assist in choosing children's area location.
• Press and publicity coordinator: maintain solid media contacts to help PPLA garner pre and post event exposure; distribute press releases; research media outlets; contact newspapers, TV news shows, and other media well in advance and immediately before the event so that they attend; help design flyers and posters; distribute throughout Pagan community and beyond; assist with fundraisers prior to event.
• Publicity Committee: help design flyers and posters; distribute throughout Pagan community and beyond; assist with fundraisers prior to event.
• Security coordinator: recruit and head up the security team. Experience highly preferred.
• Security Team: Roam the event, in shifts or for the whole day, as a pair of eyes to spot trouble, resolve it, and/or call the security head or a PPD Director. First Aid or Security experience helpful.
• Vendor coordinator: find new vendors/organizations; pick up raffle prizes; distribute flyers (work with publicity committee). Day of event: assist with check-in; direct sponsors to their assigned spaces; direct vehicles off property in AM.
• Entertainment coordinator: Announce performances; greet performers at the event; periodic event announcements throughout the day; maintain event schedule; work with publicity committee.
• Assistant coordinators: Assist as required by coordinator, train to be lead coordinator.